Privacy policy

Last Updated February 2023

This Privacy Policy details the manner in which The Africulture Network collects, uses and maintains any personal data about you during and after your working relationship with us.  This Privacy Policy applies to all clients, candidates, workers, suppliers, referees and individuals using the services of The Africulture Network including visitors to our website (users). 

The Africulture Network’s registered office is at 18 Auchlee Gardens, Aberdeen, AB12 4AD. Our charity registration number is SC051567.

The Africulture Network is accountable for deciding how we hold and use personal data about you. We are required under data protection legislation to notify you of the data contained in this privacy policy.

Core Principles

We will comply with the data protection law and will ensure that the personal data we hold about you must be:

  • used lawfully, fairly, and in a transparent way;
  • collected only for legitimate purposes that have been clearly explained to the individual, and not used in a way that is incompatible with those purposes;
  • relevant to the purposes for which it was gathered and limited to those purposes only;
  • accurate and kept up to date;
  • kept only for as long as is necessary for the purposes communicated to the individual; and
  • kept securely.
  • We collect data from people who want to support, fundraise, work with The Africulture Network or attend the event.

 

Information That We Collect

We will collect personal identification information from Users only if they voluntarily submit such information to us. Users can always refuse to supply personal identification information, except that it may prevent them from engaging with our services.  We use this information to provide you with support and services.  We may also collect website usage data.

Personal Data Collected

In the normal course of your relationship with us, we can collect the following types of personal information including name, email and company name.

How long do we keep your data

The Company only ever retains personal information for as long as is necessary and we have strict review and retention policies in place to meet these obligations.

If you have subscribed to an email alert or subscription service, we will keep your personal data for as long as you are subscribed to that service or as we are required to by law and we will delete that data if you have requested it to be removed.

Keeping your Data Secure

We have taken appropriate technical and organisational measures to protect the information systems on which your personal information is stored, and we require our suppliers and service providers to protect your personal information by contractual means.

We have several layers of security measures in place, including password policies, clear desk policies, anti-virus / malware software.

Within The Africulture Network, we limit access to your personal data to those who have a need to know, and they will only process your data on our instructions and under strict conditions of confidentiality.

 How we share your data

We will share your personal data with third parties: where lawfully required to do so; where it is necessary to administer the working relationship with you or, where we have another legitimate interest in doing so. 

All third-parties are required to take appropriate security measures to protect your personal data in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions. We ensure that we have written agreements in place with all such service providers who process any personal data on our behalf which require that they will comply with obligations that meet the terms of this Privacy Notice.

 

Your Rights

You have the right to access any personal information that the Company processes about you and to request information about:

  • What personal data we hold about you;
  • The purposes of the processing;
  • The categories of personal data concerned;
  • The recipients to whom the personal data has/will be disclosed;
  • How long we intend to store your personal data for;
  • If we did not collect the data directly from you, information about the source.
  • If you believe that we hold any incomplete or inaccurate data about you, you have the right to ask us to correct and/or complete the information and we will strive to update/correct it as quickly as possible; unless there is a valid reason for not doing so, at which point you will be notified.

You also have the right to request erasure of your personal data or to restrict processing in accordance with data protection laws depending on the basis of processing.

If you want to review, verify, correct or request erasure of your personal data, object to the processing of your personal data, withdraw your consent or request that we transfer an electronic copy of your personal data to another party, please contact us at [email protected]

All requests will be considered without undue delay and within one month of receipt as far as possible.  No fee is usually required, however, we may charge a reasonable fee if your request for access requires extreme or unique measures.  Please note that we may in limited circumstances refuse a request, where we have compelling legitimate grounds or where prevented by obligations of confidentiality or legal privilege.

Transferring your Data out with the UK

All personal data we collect from you or about you is stored on our secure servers.  Our servers are hosted in the UK.

The Africulture Network does not transfer personal data out with the UK.  On rare occasions where this is required, it will only occur where you have requested it or provided consent and for any data that is transferred out with the UK, we will take steps to ensure that the country is compliant with data protection legislation and there are appropriate means in place to safeguard your data.

Changes to this privacy policy

The Africulture Network has the discretion to update this privacy policy at any time. When we do, we will revise the updated date at the top of this page. We encourage Users to frequently check this page for any changes to stay informed about how we are helping to protect the personal information we collect. You acknowledge and agree that it is your responsibility to review this privacy policy periodically and become aware of modifications.

Contact Us

If you have any questions about this Privacy Policy, the practices of this site, or your dealings with this site, please contact us at [email protected]

Cookie Policy

Last updated February 2023

 Web browser cookies

Our site may use “cookies” to enhance user experience. User’s web browser places cookies on their hard drive for record-keeping purposes and sometimes to track information about them.

If you leave a comment on our site you may opt in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.  Users may choose to set their web browser to refuse cookies, or to alert you when cookies are being sent. If they do so, note that some parts of the site may not function properly.

How we use collected information

The Africulture Network use this data for legitimate business purposes to:

  • Improve services and support;
  • Respond to service or support requests;
  • Support user needs efficiently;
  • Understand how visitors use our website

How we protect your information

We adopt appropriate data collection, storage and processing practices and security measures to protect against unauthorised access, alteration, disclosure or destruction of your personal information.

Third party websites

Users may find advertising or other content on our site that link to the sites and services of our partners, suppliers, advertisers, sponsors, licensors and other third parties. We do not control the content or links that appear on these sites and are not responsible for the practices employed by websites linked to or from our Site. In addition, these sites or services, including their content and links, may be constantly changing. These sites and services may have their own privacy policies and customer service policies. Browsing and interaction on any other website, including websites which have a link to our site, is subject to that website’s own terms and policies.

Changes to this privacy policy

The Africulture Network has the discretion to update this privacy policy at any time. When we do, we will revise the updated date at the bottom of this page. We encourage Users to frequently check this page for any changes to stay informed about how we are helping to protect the personal information we collect. You acknowledge and agree that it is your responsibility to review this privacy policy periodically and become aware of modifications.

Contact Us

If you have any questions about this Privacy Policy, the practices of this site, or your dealings with this site, please contact us at [email protected]